City Clerk

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The City Clerk’s office is located at the Northlake City Hall. City Clerk office hours are from 9:00 to 5:00 p.m., Monday through Friday. The Clerk is elected to a four-year term of office along with the Mayor and City Treasurer.

The City Clerk’s office is responsible for the following functions in the City:

  • Administers the oath of office to sworn officers of the City Council including committee members and commission members and aldermen.
  • Processes Freedom of Information Requests.
  • Supervises the registration of voters and serves as the local election official under the Cook County Clerk’s Office. Provides access to the list of registered voters and conducts in-office absentee voting within the requirements of the Illinois State Election Law.
  • Maintains the official City Code Book, keeper of the City seal, minutes, ordinances and resolutions passed by the City Council and various committees, municipal records, contracts, agreements and other pertinent documents.
  • Publishes all legal notices, and processes block party and solicitation requests.
  • Responsible for the Recording and releasing of liens for past due water accounts.
  • Receives all petitions, bids, court requests, and other communications addressed to the corporate body.

Freedom of Information Requests

Please submit requests to the City of Northlake’s FOIA Officer Nancy Pauletto (cityclerk@northlakecity.com) or mail to City of Northlake, Att: Nancy Pauletto, 55 E. North Avenue, Northlake, Illinois 60164. When requesting copies of City Records, the City of Northlake asks that you fill out the FOI Request Form for the Police Department or FOI Request Form for all other inquires, Pursuant to the FOI Act, you must receive an answer to your request within 5 business days. The fee for FOI Requests varies depending on the number of pages. Call (708) 343-8700 for more information.

For more information: Illinois Attorney General

Permits and Licenses

Birth and Death Certificates

Birth and Death Certificates must be obtained from the County Clerk’s Office in the county in which the event occurred. If the birth/death occurred in Cook County, you may obtain a copy of the birth or death certificate from the Cook County Clerk’s office or visit their convenient website.

Notary Public

The City of Northlake provides free Notary Public Services. If you need something notarized, please wait to sign the documents before the Authorized Notary Public.

Marriage Licenses and Civil Union License:

Northlake City Hall does not issue marriage or Civil Union licenses. Marriage and Civil Union licenses must be obtainded from the Cook County Clerk’s office at the following locations:

Locations for Birth and Death Certificates

Cook County Clerk’s Office
Bureau of Vital Statistics
1311 Maybrook Square
Maywood, IL 60153
(708) 865-6010

Cook County Clerk’s Office
Bureau of Vital Statistics
130 N. Wells
Chicago, IL
(312) 443-7790

Locations for Marriage Licenses

Cook County Clerk’s Office
Bureau of Vital Statistics
1311 Maybrook Square
Maywood, IL 60153
(708) 865-6010

Cook County Recorder of Deeds

County Building
118 N. Clark, Room 120
Chicago, IL 60602
(312) 443-5050 or (312) 443-5663

Tickets

Payment of Traffic and Code Violations Tickets may be made at City Hall or through the mail. If you want to dispute the ticket you may attend the administrative hearing date noted on your ticket.

Vehicle Stickers

Vehicle Stickers may be obtained at Northlake City Hall at no cost to residents. Vehicle Stickers do not expire and Truck Stickers are valid for one year. In order to obtain a sticker, you must have a valid registration card and pay in person. Non-commercial trucks and vans are issued regular car stickers.

Commercial Vehicle Stickers

Every business must provide a vehicle sticker for each vehicle registered to or housed at an address within the city limits of Northlake.  Vehicle stickers typically go on sale beginning in mid-May each year and must be displayed in the lower passenger side corner of the windshield no later than June 30th.  Vehicles that do not have a sticker displayed by June 30th are subject to citation.

A vehicle shall be considered to be used for commercial purposes if the vehicle is registered to a corporation or other business entity, or if the vehicle is housed in the City of Northlake displaying a business name or information on the vehicle.

Regardless of where the vehicle is garaged, stored or driven, if the vehicle has been registered to a City of Northlake address, a vehicle sticker must be purchased for that vehicle.

The address on the registration determines which community you must purchase a sticker for.  The address used for the registration of the car with the Secretary of State’s office is the one that determines which community’s ordinances must be followed.  If that registration address is in Northlake, a sticker must be purchased.

The license fees are to be paid every year to the City Clerk and shall be as follows:

Leased passenger vehicles                      $  25.00

B plate                                                         $  50.00

D plate                                                         $  80.00

F plate                                                         $100.00

All plates over F                                        $150.00

Per Northlake city code, the fee for stickers not purchased prior to August 15 shall be the cost of the license fee plus fifty percent (50%) of said license fee according to the plate type. (Section 6-1-5 of the Northlake City Code)

 

Voting Information

Voter Registration:

  • You may register to vote at the City Clerk’s Office.
  • You must be a citizen or have proof of citizenship.
  • You must be at least 18 years old, on or before the next election.
  • You must live in your precinct 30 days before the next election.
  • You must not be incarcerated or wearing an electronic monitor.
  • You cannot claim the right to vote anywhere else.
  • Be prepared to have two documents proving your present address.
  • False information can lead to a conviction of perjury and a fine up to $5,000 and/or jail for 2 to 5 years.

Early Voting:   Early voting, in person is another option to voting in person on election day.  You may vote early at the Melrose Park Village Hall, 1000 North 25th Ave. Melrose Park, IL 60160.  See the Suburban Cook County Early Voting website for further information.

Absentee Ballots:

Absentee ballots are also available 3 weeks before an election at the Clerks office. Persons who are unable to vote during regularly scheduled election times may use this option to vote. Those who are physically handicapped may also arrange to vote this way.

Voters can request applications beginning 40 days before the next election. The Clerk’s office must receive your application at least five days before the election. Voted ballots must be received by the Clerk’s office by Election Day.

You may also vote by mail.  Voting by mail is a convenient way to cast your ballot if you are unable to get to your polling place on Election Day or to cast your ballot in-person during Early Voting at a designated Early Voting site.

Aircraft noise

The City of Northlake is a member of the O’Hare Noise Compatibility Commission or ONCC.

  • The ONCC partners with O’Hare International Airport, airlines, FAA and others to reduce aircraft noise within the O’Hare region
  • Manages one of the largest and oldest school sound insulation programs in the world
  • Supervises the nation’s leading residential sound insulation program
  • Monitors the Fly Quiet Program to reduce nighttime aircraft noise over residential areas
  • Meets with federal and state leaders to address aircraft noise issues through legislation
  • Advocates research programs that advance quieter aircraft technology
  • Investigates aircraft noise trends using a state-of-the-art airport noise management systems
  • Initiates dialogue on aircraft noise issues through community outreach, education programs and information channels
  • Promotes land use compatibility studies for O’Hare communities to foster sound economic deveopment

REPORT AIRCRAFT NOISE VIA INTERNET:  Aircraft noise intruding on your daily life?  You can quickly report an incident on an Internet-based complaint form designed by the Chicago Department of Aviation.  Go to www.oharenoise.org to quickly reach the complaint site and to save the form as a bookmark.

O’Hare Noise Hotline 800-435-9569

Callers should be prepared to provide the following information:

  • Approximate time of noise event
  • Your name, address and phone number
  • Type of disturbance

Block Party Policies

  1. Written requests are to be forwarded to the Clerk’s office. Block Party Form
  2.  An application must be completed and returned to the Clerk’s office at least 2 weeks in advance. The application includes signatures of 51% of the block residents to show approval of the event. There is no charge for this service.
  3. The City will provide barricades and one port-a-potty per block upon request with a limited supply.
  4. No block parties will be approved during Northlake Days, which are generally held on the last weekend of June.
  5. All music must stop at 10:00 pm. The party must be over at 11:00 pm. All debris and garbage must be cleaned up. There must be a 20ft. pathway maintained in the event of an emergency at all times. The police department and fire department will be notified of your party.

Disabilities Parking Placards

Definition: Persons with disabilities (625ILCS 5/1-159.1)
“A natural person who, as determined by a licensed physician: (1) cannot walk 200 feet without stopping to rest; (2) cannot walk without the use of, or assistance from, a brace, can, crutch, another person, prosthetic device, wheelchair, or other assistive device; (3) is restricted by lng disease to such an extent that this or her forced (respiratory) expiratory volume for one second, when measured by spirometry, is less than one liter, or the arterial oxygen tension is less than 60mm/hg on room air at rest; (4) uses portable oxygen; (5) has a cardiac condition to the extent that the person’s functional limitations are classified in severity as Class III or Class IV, according to standards set by the American Heart Association; or (6) is severely limited in the person’s ability to walk due to an arthritic, neurological, or orthopedic condition.”
If you meet this definition, then have your physician complete the front part of the Disability parking placard application and return it to City Hall.

Dog Park Permits / Pet Licenses

UNDER CONSTRUCTION

Garage Sale Permits

  1. The City of Northlake allows two Garage Sales per year, per residence.
  2. Sales are limited to a three (3) day consecutive period and shall be conducted only during the hours of 9:00am – 6:00pm.
  3. There is no fee for the permit.
  4. Persons posting advertising signs for a sale must remove the signs within 24 hours after the sale, or be subject to a ticket.
  5. No sales may be conducted in the front yard or on any public sidewalk, parkway area or other public property.
  6. NOTE:  The City of Northlake sponsors a city-wide garage sale one weekend in September every year.  If you participate, registration is requested.
  7. A permit is required at no cost to the resident.

Handyman Services

Handyman Program

Proviso Township The Handyman Program, a part of Senior Services in Proviso Township, is available to homeowners over age 60 residing in the township. For a $5.00 fuel fee, the    handyman will visit your home and make small repairs, charging only for the cost of any needed parts. The handymen, are available by appointment . Call 708-547-4001.

Leyden Township Handyman for residents North of North Ave. For Senior Citizens and the disabled, from changing a light bulb to replacing cabinet hinges, no job is too small. The service is free, however, reimbursement for parts is required. Call for more information: 847-455-8616

Notary Service

  1. The City of Northlake provides free notary services to its residents Monday through Friday, 9am-5pm at City Hall.
  2. Identification is required.
  3. You must sign your document in the presence of the Notary.

Pet Neutering Rebate

You don’t need to miss an opportunity to help control the pet population in our area!  The City of Northlake will give you $20.00 for neutering your dog or cat at any time during the year.  Just bring proof of the neutering from your vet into Northlake City Hall after your pet has been neutered and we’ll send you a check for the $20.00.  Cook Count also participates in “February is National Spay/Neuter Month“.  Contact your veterinarian to see if they participate in this program.

Picnic Permits

Picnic Permits are needed for picnics at Centerpoint Preserve.

Restaurant Inspections

The Cook County Department of Public Health inspects all the restaurants in Northlake.

The food establishments are inspected two times a year, more often if necessary. The rating is determined by inspecting 45 different food preparation and safety items. Some of the items are more critical to health and safety than others.

If an establishment gets a low rating, they have 24 hours to correct it. Then the Cook County Department of Public Health re-inspects to make sure they have made the necessary changes.

The following ratings apply:

90% or above is equivalent to an A rating

80% or above is equivalent to a B rating

70% or above is equivalent to a C rating

70% or below is failing

These may change after new inspections. You can review a complete health inspection report, or at City Hall in Northlake. Health inspections are conducted by the Cook County Health Department.

If you have a complaint about one of the restaurants in Northlake, please complete the Cook County Department of Public Health complaint form.