The City Clerk’s office is located at the Northlake City Hall. City Clerk office hours are from 9:00 to 5:00 p.m., Monday through Friday. The Clerk is elected to a four-year term of office along with the Mayor and City Treasurer.
The City Clerk’s office is responsible for the following functions in the City:
- Administers the oath of office to sworn officers of the City Council including committee members and commission members and aldermen.
- Processes Freedom of Information Requests.
- Supervises the registration of voters and serves as the local election official under the Cook County Clerk’s Office. Provides access to the list of registered voters and conducts in-office absentee voting within the requirements of the Illinois State Election Law.
- Maintains the official City Code Book, Zoning 1 – Zoning 2 – Zoning 3 – Zoning Map, keeper of the City seal, minutes, ordinances and resolutions passed by the City Council and various committees, municipal records, contracts, agreements and other pertinent documents.
- Publishes all legal notices, and processes block party and solicitation requests.
- Responsible for the Recording and releasing of liens for past due water accounts.
- Receives all petitions, bids, court requests, and other communications addressed to the corporate body.
Freedom of Information Requests
Please submit requests to the City of Northlake’s FOIA Officer Nancy Pauletto by mail to City of Northlake, Att: Nancy Pauletto, 55 E. North Avenue, Northlake, Illinois 60164. When requesting copies of City Records, the City of Northlake asks that you fill out the FOI Request Form for the Police Department or FOI Request Form for all other inquires, Pursuant to the FOI Act, you must receive an answer to your request within 5 business days. The fee for FOI Requests varies depending on the number of pages. Call (708) 343-8700 for more information.
For more information: Illinois Attorney General
Permits and Licenses
Birth and Death Certificates
Birth and Death Certificates must be obtained from the County Clerk’s Office in the county in which the event occurred. If the birth/death occurred in Cook County, you may obtain a copy of the birth or death certificate from the Cook County Clerk’s office or visit their convenient website.
Notary Public
The City of Northlake provides free Notary Public Services. If you need something notarized, please wait to sign the documents before the Authorized Notary Public.
Marriage Licenses and Civil Union License:
Northlake City Hall does not issue marriage or Civil Union licenses. Marriage and Civil Union licenses must be obtainded from the Cook County Clerk’s office at the following locations:
Locations for Birth and Death Certificates
Cook County Clerk’s Office
Bureau of Vital Statistics
1311 Maybrook Square
Maywood, IL 60153
(708) 865-6010
Cook County Clerk’s Office
Bureau of Vital Statistics
130 N. Wells
Chicago, IL
(312) 443-7790
Locations for Marriage Licenses
Cook County Clerk’s Office
Bureau of Vital Statistics
1311 Maybrook Square
Maywood, IL 60153
(708) 865-6010
County Building
118 N. Clark, Room 120
Chicago, IL 60602
(312) 443-5050 or (312) 443-5663
Tickets
Payment of Traffic and Code Violations Tickets may be made at City Hall or through the mail. If you want to dispute the ticket you may attend the administrative hearing date noted on your ticket.
Vehicle Stickers
The City of Northlake does not issue Residential Vehicle Stickers.
Commercial Vehicle Stickers
Every business must provide a vehicle sticker for each vehicle registered to or housed at an address within the city limits of Northlake. Vehicle stickers typically go on sale beginning in mid-May each year and must be displayed in the lower passenger side corner of the windshield no later than June 30th. Vehicles that do not have a sticker displayed by June 30th are subject to citation.
A vehicle shall be considered to be used for commercial purposes if the vehicle is registered to a corporation or other business entity, or if the vehicle is housed in the City of Northlake displaying a business name or information on the vehicle.
Regardless of where the vehicle is garaged, stored or driven, if the vehicle has been registered to a City of Northlake address, a vehicle sticker must be purchased for that vehicle.
The address on the registration determines which community you must purchase a sticker for. The address used for the registration of the car with the Secretary of State’s office is the one that determines which community’s ordinances must be followed. If that registration address is in Northlake, a sticker must be purchased.
The license fees are to be paid every year to the City Clerk and shall be as follows:
Leased passenger vehicles $ 25.00
B plate $ 50.00
D plate $ 80.00
F plate $100.00
All plates over F $150.00
Per Northlake city code, the fee for stickers not purchased prior to August 15 shall be the cost of the license fee plus fifty percent (50%) of said license fee according to the plate type. (Section 6-1-5 of the Northlake City Code)
Voting Information
- You may register to vote at the City Clerk’s Office.
- You must be a citizen or have proof of citizenship.
- You must be at least 18 years old, on or before the next election.
- You must live in your precinct 30 days before the next election.
- You must not be incarcerated or wearing an electronic monitor.
- You cannot claim the right to vote anywhere else.
- Be prepared to have two documents proving your present address.
- False information can lead to a conviction of perjury and a fine up to $5,000 and/or jail for 2 to 5 years.
Early Voting: Early voting, in person is another option to voting in person on election day. You may vote early at the Melrose Park Village Hall, 1000 North 25th Ave. Melrose Park, IL 60160. See the Suburban Cook County Early Voting website for further information.
Absentee Ballots:
Absentee ballots are also available 3 weeks before an election at the Clerks office. Persons who are unable to vote during regularly scheduled election times may use this option to vote. Those who are physically handicapped may also arrange to vote this way.
Voters can request applications beginning 40 days before the next election. The Clerk’s office must receive your application at least five days before the election. Voted ballots must be received by the Clerk’s office by Election Day.
You may also vote by mail. Voting by mail is a convenient way to cast your ballot if you are unable to get to your polling place on Election Day or to cast your ballot in-person during Early Voting at a designated Early Voting site.